Listing the Top 4 Best Accounting Software

Susan Kelly Updated on Aug 16, 2022


Accounting software needs to be one of the first purchases each new business makes. The best accounting software makes it simple to create invoices, keep track of cash coming in and going out, keep an eye on past-due accounts receivables, and run reports to understand your company's financial situation.

How Does Accounting Software Work?

When a business's checking and credit card accounts are connected to its accounting software, all transactions are displayed in a queue that may be used to sort them into the correct accounts by the chart of accounts for the business. Once the proper classification has been made, transactions will appear in the company's financial accounts. Business owners can quickly obtain a detailed financial report from which they can evaluate the health of their company, analyze revenue and expenses, confirm the current state of their financial records, and make plans for upcoming tax liabilities. For business owners to make critical decisions, they need easy access to this financial data.

Additionally, several accounting software varieties offer platform connectivity. Suppose a company uses a point-of-sale (POS) system to keep track of sales. In that case, it might be possible for that system to exchange data with the accounting program, enabling the recording of information like individual sales, sales tax liabilities, and sales split down by category. It is simple to bill clients for their time on a project thanks to the integration between a time tracking app and accounting software.


Intuit QuickBooks Online has set the bar for small business online accounting software for many years. It combines a pleasant user interface with top-notch accounting tools. QuickBooks Online distinguishes itself from its rivals thanks to its versatility, availability in various versions with many add-on programs, and improved mobile accessibility. Intuit QuickBooks Online is best suited for medium to large businesses that can afford to invest in pricey accounting software because of its high cost. Even a newbie bookkeeper can learn it because it is so straightforward, and even the most discerning accountant will find it useful. It is appropriate for various organizations due to its versatility and simplicity.


FreshBooks deceives with its allure and appearance of simplicity. In addition, the website serves as a fully functional, double-entry accounting system with a top-notch user experience. Due to these features, it has been recognized as a PCMag Editor's Choice numerous times. FreshBooks ought to be one of the first accounting options a small business examines because it is easy enough for novice bookkeepers to use and strong enough to provide all the features a larger business would want (including payroll).

We believe FreshBooks is best suited for one-person operations and small organizations, even though it can scale to larger teams. Small businesses could use it for fundamental financial management functions, including billing, checking bank balances, accepting payments, and analyzing cash flow. More sophisticated capabilities are available for more involved organizations, such as project and proposal management, mileage and time monitoring, and reports.

Zoho Books

If you struggle to keep track of the money entering and leaving your business, Zoho Books is all you need. Thanks to its advanced yet user-friendly features, this all-encompassing program can handle all your accounting requirements. With Zoho Books, you can manage everything from your inventory and timesheets to your accounts payable and receivable, streamlining the financial operations of your company. This program allows you to customize workflow automation to your company's unique needs and traditional accounting capabilities. Additionally, it makes it simpler to manage the funds of numerous projects. Moreover, what's going on? You may be sure that utilizing this accounting system will consistently file your taxes on time and comply with all relevant laws.

The accounting demands of small and medium-sized businesses were considered when creating Zoho Books. Additionally, it helps freelancers, the self-employed, and start-up companies looking to establish themselves. The software's free edition is a big help to one-person businesses and other small businesses with low volume. You may keep track of your financial transactions and utilize that data to create an efficient spending and profit budget for the future.


Xero can support a limitless number of users, and the software offers sophisticated permission controls to guarantee that each employee only sees the information that is specifically relevant to their position. Comparatively, QuickBooks Online Advanced only permits three distinct accounting firms and up to 25 users. Based in New Zealand, the company is attempting to expand into the American market with its accounting software, which is already well-liked in several other nations. More than 100,000 accountants and bookkeepers have obtained Xero certification, making it simpler for users to find outside help.


We considered several factors to choose the best accounting software for small businesses. We started by contrasting the resources offered by each program and how they can benefit a small business. We then looked at each program's price to see if it was within small businesses' spending limits. Finally, we considered the support options and user-friendliness of each product. We also considered actual customer input to ensure the product lives up to its promises.